A – Z
Accommodation
Catering
Commercial opening hours in Copenhagen
Credit cards and cash
Electricity
Emergencies
Entry requirements
Exhibition
Exhibition opening hours
Information point
Internet
Language
Lost and found
Maps
Meeting rooms
Mobile application
Press
Proceedings
Registration
Telephone
Time zone
Weather
Accommodation
Rooms at special rates in various hotels have been reserved for EWEA 2012 Annual Event in Copenhagen.
List of recommended hotels and online accommodation booking form
For more information on hotel bookings, please contact [email protected]
Catering
Catering will be available in several dedicated areas at the following times:
| Monday 16 April |
Tuesday 17 April | Wednesday 18 April | Thursday 19 April | |
| Welcome coffee (poster area) | 08:00 | 08:00 | 08:00 | 08:00 |
| Coffee break(Halls B, C1-C4, C5, E) | – | 10:30 | 10:30 | 10:30 |
| Lunch (Hall B) | 12:30 | 12:30 | 12:30 | 12:30 |
| Coffee break (Halls B, C1-C4, C5, E) | 15:30 | 15:30 | 15:30 |
Conference delegate passes as well as exhibitor staff passes include access to the daily lunch.
Exhibition visitors interested in taking part in the official networking lunch should purchase tickets beforehand. This item will not be available on site.
Visit the registration page for more details.
Please note that exhibition visitors will be able to buy snacks and sandwiches onsite in the visitor catering areas.
Water will be freely available throughout the venue.
Please see the Exhibition floorplans (PDF – 1MB) for the location of the lunch and coffee break areas.
Commercial opening hours in Copenhagen
Banks are open from 09:30 to 16:00 on weekdays with late hours until 18:00 on Thursdays (closed Saturdays and Sundays).
Shops are open:
Monday – Thursday 10:00 – 18:00
Friday 10:00 – 19:00
Saturday 10:00 – 16:00
First and last Sunday of the month 12:00 – 16:00.
Department stores and supermarkets usually stay open longer.
Credit cards and cash
The currency in Denmark is the Danish Krone (DKK). Current exchange rates can be found at www.xe.com/ucc
Cash points are widely available. There is one ATM machine located in the West entrance (exhibition registration) and one in the Congress entrance (conference registration).
All major credit cards are widely accepted throughout Copenhagen in shops, restaurants, hotels etc. Some places might charge a fee when accepting foreign credit cards as payment. Be sure to bring your PIN code and a picture ID when using a credit card in Denmark. Foreign exchange facilities can be found at the airport, railway station and major banks.
Payment for onsite registration should be done by credit card and cash. VISA and Eurocard/MasterCard are the only credit cards accepted. Your credit card transaction will be processed through MCI Benelux S.A. (EWEA 2012 Event Secretariat). Please note that your monthly credit card statement will indicate payment to “EWEA”.
Theft/loss of credit card
If your credit card gets lost or stolen while you are in Copenhagen, call the Danish PBS/Nets 24-hour hotline on tel.: +45 4489 2750 to block your card.
Eurocard-Mastercard: 8001-6098
Visa: 80-010277
Electricity
The normal electric current in Copenhagen is 220-230 VAC, frequency 50Hz. Plugs and sockets may differ from those in other parts of the world, so travellers should bring an adaptor.
Emergencies
Emergency (police, fire service and ambulance service): 112
Dentist – emergency only
Tel.: +45 3538 0251
Open daily: 20:00 – 21:30, weekends and holidays: 10:00 – noon.
Oslo Plads 14
2100 Copenhagen Ø.
24-hour pharmacy
Steno Apotek
Vesterbrogade 6C
1620 Copenhagen V.
Tel.: +45 3314 8266
Entry requirements
All visitors must be in possession of an identity card or a passport. Visas are not required for citizens of the EU, the USA, Canada and among other countries.
Non-EU citizens require a valid passport to enter Denmark.
Please contact your local Danish Embassy or Consulate for further information.
List of embassies and consulates in Denmark
Exhibition
The 2012 edition is set to be bigger and busiest than ever before, with 12,000m2 of exhibition space and over 450 exhibitors expected. Visit the online exhibitor list to see who will be there.
Please visit the exhibition page for general information about the exhibition.
Not exhibiting yet? Contact Sanna Heinonen, [email protected]
For details about the exhibition build-up, stand construction etc. exhibitors should refer to the exhibitor manual or contact the Exhibition Operations team at [email protected]
Exhibition opening hours
Monday 16 April 2012: 10:00 – 18:00
Tuesday 17 April 2012: 09:00 – 19:00
Wednesday 18 April: 09:00 – 18:00
Thursday 19 April 2012: 09:00 – 14:00
Information point
Copenhagen Visitor Centre
Address: Vesterbrogade 4A, 1577 Copenhagen V.
Tel: +45 7022 2442
www.visitcopenhagen.com
[email protected]
Opening hours:
Monday – Friday: 09:00 – 16:00
Saturday: 09:00 – 14:00
Sunday: closed
Internet
A cyber café will be available in Hall B which will provide internet access and printing facilities.
Language
The conference language is English.
Lost and found
Lost and found items can be recovered at the organiser’s office (located close to the entrance of Hall E) which will be open throughout the event.
Maps
Exhibition floorplans (1MB)
Meeting rooms
Several meeting rooms are available for hire during EWEA 2012 for small or large groups. For more information or to book a room please contact Aleksandra Nowak: +32 2 213 18 00, [email protected]
Mobile application
A customised mobile app will be offered, free of charge, to all EWEA 2012 participants. It will include useful information such as the conference programme, exhibitor list and exhibition floor plans. The service is optimised for Smartphone use (iPhone, Android and Mobile website) but is also available on all mobile phones that have internet capabilities.
Sponsored by Leosphere
Press
A press conference is scheduled immediately after the opening session on Monday 16 April (time to be confirmed). A fully-equipped press room (room BV1, first level) will be at the disposal of journalists throughout the event. Computers, refreshments, background information and press packs will be available.
For more information, please contact Peter Sennekamp, pse(at)ewea.org
Proceedings
A full four-day conference delegate pass includes free access to the online conference proceedings website published during the event. Pre-registered delegates will receive an e-mail with their login details to the proceedings on the first day of the conference. Delegates registered on site will receive the link shortly after the conference. The proceedings include all submitted abstracts and PowerPoint presentations, synchronised audio files, video files of selected sessions, poster presentations and full papers (where available). For all other event participants, or for those who did not attend, the access fees are given below.
| EWEA/NWEA Member | €75 |
| Non-Member | €100 |
| Academic / NGOs / Government and students | €50 |
Should you have any queries regarding the proceedings of this or other EWEA events, please contact Maura Di Ruscio: [email protected]
Registration
More information on registration is now available.
All participants will be provided with a badge upon arrival, which must be worn throughout the event. Badges are marked according to the type of pass purchased, and participants are not admitted to the conference or exhibition without their badge. You may also be required to show your badge and the corresponding ticket at some social events.
Should you lose your badge, please go to the registration desks for assistance.
On arrival, all participants will be provided with a bag containing event materials (subject to availability). An exhibition catalogue will be included inside the bag and conference delegates will also receive a final copy of the event guide.
The registration area will be open at the following times:
Sunday 15 April 2012: 14:00 – 19:00
Monday 16 April 2012: 08:00 – 18:00
Tuesday 17 April 2012: 08:00 – 18:30
Wednesday 18 April 2012: 08:00 – 17:30
Thursday 19 April 2012: 08:00 – 13:30
Exhibitors and pre-event seminar participants only will be able to pick-up their badge/materials as from 10:00 on Sunday 15 April 2012.
Telephone
The international access code for Copenhagen is +45. Remove the ‘0’ from the city/area code when dialling internationally.
We request that all conference delegates put their mobile phones on silent mode during all conference sessions.
Time zone
The time zone in Copenhagen is GMT + 2hrs during the month of April.
Weather
The climate in Copenhagen follows the four seasons of the northern hemisphere, but temperatures can vary considerably during the year. The average temperature for Copenhagen in April is 9.5°C.
